The Prompts That Power Productivity: What Our Team Uses Every Day

For our latest AMA, we asked a simple but revealing question: Which AI prompt saves you the most time in your daily workflow?

The responses highlight just how deeply AI has become woven into everyday tasks. Team members shared prompts that streamline communication, automate repetitive work, spark creative ideas, and break down complex problems. What stood out most is that these prompts aren’t flashy, they’re practical, reliable tools people return to again and again.

By gathering and sharing these insights, we’re building a growing library of real-world prompts that reflect how AI is being used across different roles and disciplines. It’s a snapshot of how our team works smarter, not harder and a reminder that the right prompt can turn minutes of effort into seconds.

Our response:

The most valuable prompts share three qualities: they're specific about context, clear about desired output, and repeatable across similar situations.

Your favorite prompt that saves you time doesn't need to be complex or lengthy. It needs to eliminate repetitive thinking and produce consistent results. The best time-saving prompts often address tasks you perform daily or weekly, like summarizing meeting notes, drafting initial email responses, or analyzing data patterns. When you find a prompt structure that works, you can adapt it across different scenarios with minor adjustments.

Our Mini Walkthrough

Let us share a practical example from AI Officers who manage stakeholder communications. Their go-to prompt looks like this:

"I need to update [stakeholder group] about [project name]. Key points: [bullet list]. Tone should be [specific tone]. Length: approximately [word count]. Please draft an email that opens with context, addresses each point clearly, and closes with next steps."

They uses this structure three to four times per week. Before discovering this prompt, they spent 20 minutes crafting each email from scratch. Now they spend five minutes filling in the brackets and two minutes reviewing the output. That's a 65% time reduction on a recurring task. The power lies not in the AI's writing ability alone, but in having a reliable template that removes decision fatigue.

Another example comes from a learning and development professional who uses this for content creation:

"Take this technical concept: [paste concept]. Explain it for [audience level]. Use an analogy related to [familiar domain]. Keep it under 150 words."

This prompt transformed her workflow for creating training materials. She can now generate multiple explanations quickly, then refine the best ones instead of staring at a blank page.

Practical Application

Here are three concrete steps you can take to develop and share your own time-saving prompts:

Step One: Audit Your Repetitive Tasks Spend one day noting every task you do more than once. Look for patterns in emails you write, reports you format, or information you synthesize. These repetitive tasks are your best candidates for prompt development. Choose one task that consumes at least 30 minutes per week and commit to building a prompt for it.

Step Two: Build Using the Bracket Method Create your prompt using brackets for variable elements. Start with your desired outcome, then work backward. Include context (what the AI needs to know), constraints (length, tone, format), and specific instructions (steps or structure). Test it three times with different content. Refine based on what works and what needs adjustment.

Step Three: Document and Share Keep a simple document or note file with your working prompts. Label each with the task it solves and any tips for best results. Share one prompt per week with colleagues or in community spaces like our Friday AMA. When you see others' prompts, try them in your context. Adaptation is where real learning happens.

Prompt Insight

The prompts that save the most time aren't the cleverest ones, they're the ones you'll actually use repeatedly because they solve a real problem in your workflow.

Closing Encouragement

Building your prompt library is a practice, not a destination. Each prompt you refine teaches you something about clear communication and structured thinking. These skills transfer far beyond AI tools. Start small, share openly, and stay curious about how others approach the same challenges. Your next time-saving breakthrough might come from a prompt someone shares next week.

Join our AI Officer Community to participate in next week's AMA and learn practical AI skills!